518 Careers calendar data notice

How Calendar Connections Work

Employers may optionally connect Google Calendar or Microsoft 365/Outlook to schedule interviews.

Information Accessed

• Free/busy availability for the times being considered.
• The connected account name and email address so the employer can identify the connection.
• Interview events created by 518 Careers so they can be updated or canceled.

Information Not Stored

518 Careers does not store the titles, descriptions, attendees or content of unrelated calendar events. Availability checks are used to determine whether a requested time is busy and are not retained as copies of the employer’s calendar.

Events Created by 518 Careers

When a candidate confirms a time, 518 Careers creates an event containing the job title, candidate name, scheduled time, interview location or meeting link, relevant instructions and the candidate invitation. Rescheduling or cancellation updates the same event.

Tokens and Security

Access and refresh tokens are encrypted before storage. They are used only for the calendar functions described here. Employers can disconnect at any time. Disconnecting deletes stored tokens; Google authorization is also revoked when the provider permits it. Microsoft access ends when stored tokens are deleted and may also be removed from the employer’s Microsoft account permissions.

Delete or Disconnect

Use Disconnect & delete access on the Employer Interview Scheduling page. For assistance or a broader deletion request, email privacy@jrcstaffing.com.